OneNote Resources and Resources for OneNote

Published / by PracticalSandy / Leave a Comment

So you already use OneNote and want more.  More templates, plug-ins, add-ins and applications for OneNote. Here are the resources I frequently use.


Microsoft Office Blogs

Microsoft has provided one website to access all blogs for all Microsoft Products. I selected which products I used, then added the filtered RSS feed to my Outlook. This is a quick and convenient way to get up-to-date information on features to try, great articles to share and



Onetastic for Microsoft OneNote

I use this add-in on a daily basis.  Onetastic has fantastic features to escalate your experience using OneNote including Macros (my favorite), OneCalendar, Image Utilities, Custom Styles and Favorites.

From Macroland, you choose which macro to download and install into your OneNote 2010 or 2013 desktop application.

These are the macros I install and use all the time. They appear on your Home tab.


I use sort almost daily to help keep my pages, sections and notebooks organized.  Each macro has a description of the function that appears when you hover over the feature.









Gem for OneNote

Gem for OneNote is similar to Onetastic but does have dozens of additional features such as counts for paragraphs, pages, sections and notebooks, inserting web cam images and Change Case options.

Gem creates additional tabs in OneNote: GEM, EDIT, OBJECT, LINK, COOPERATION

For only $33, this Add-In is definitely a great value.



Marjolein Hoekstra has put together an amazing collaborative notebook that can be viewed for its valuable resources, tips and tricks for using OneNote.

OneNote Community Notebook


OneNote: Getting Started – this is an introduction to Microsoft OneNote.

OneNote Made Simple training videos – this nine video set includes comprehensive instruction on using most all the features within OneNote.

As OneNote becomes more and more popular and used by businesses, schools and individuals, watch for more great tools to be developed.



First Ever Global OneNote Conference

Published / by PracticalSandy / Leave a Comment

Microsoft OneNote is a software application that offers much more than note-taking capabilities.

OneNote can help you organize and get control of your business.  Everything your company and your team needs can be kept in OneNote, always at your fingertips.

Hundreds of teachers use OneNote in their classrooms for interactive learning, lesson planning, class assignments, and student involvement.

It doesn’t stop there.  OneNote can be utilized for every aspect of your personal life too. From holiday planning to medical records, OneNote is the most time-saving productivity tool available anywhere.

If you’re new and  want to learn how to use the features of OneNote or are a OneNote guru that wants to go deeper and learn about new applications for OneNote, you don’t want to miss the Learn OneNote Conference (<-mouse over for link).

Join myself (Sandy Morgan) and over 20 other speakers from around the world for this amazing, one of a kind, global OneNote conference.



Topics include:

  • Introduction to OneNote
  • Get Familiar with OneNote
  • OneNote Resources & Recommendations
  • Powerful OneNote Features
  • Viewing Options and Workflow
  • Live Objects within OneNote
  • Ultimate Productivity with OneNote, Tablet, and Stylus
  • Journaling and Weekly Planning with OneNote
  • Documentary of How to Use OneNote in Everyday Life
  • OneNote with Office Lens and Camscanner
  • Client and Prospect Management with OneNote
  • Replace the 3-Ring Binder – File Management
  • OneNote with Outlook and SharePoint
  • Intro to OneNote Class Notebook
  • From Humble Beginnings, OneNote Can Do it All
  • How Teachers Can Use OneNote Class Notebooks
  • Lesson Planning with OneNote
  • Hacking OneNote
  • Effective Student Feedback with OneNote
  • Teaching Math with OneNote
  • The Future of OneNote in Education

Jared DeCamp, a OneNote fan, is the founder and host of the Learn OneNote Conference which runs from November 12 -17, 2016.

The conference will be hosted online and attendees have free access to watch some or all of the video topics during the conference dates.  Optional Lifetime Access passes will be offered after the conference.

Don’t miss this opportunity to organize your life – one page at a time!


Keyboard Shortcuts for your OneNote Tags

Published / by PracticalSandy / Leave a Comment

One of the best features in Microsoft OneNote is Tags. Tags are searchable symbols you put next to items in OneNote (words or images).  They are used to identify and categorize information within OneNote, making it easier to locate and prioritize your notes.

OneNote comes with a large variety of pre-defined tags, but you can also create your own.

Apply a Tag

To apply a tag, place the cursor at the beginning of a word, line of text, or picture that you want to tag. Click on the Home tab, and go to the Tags section. Click on the down arrow to expand the Tag list. Select the tag icon you want to apply.


To get rid of the tag, place the cursor in front of the text that has the tag, and click on the same tag again.  For check boxes, you will have to click twice on it, since clicking on it once puts a check mark in the box.  You can also place your cursor in front of the text with the tag, and hit your Back Space key on your keyboard.

Keyboard Shortcuts for Tags

CTRL+1 will apply or clear the tag in the first position (usually the To-Do tag)

CTRL+2 will apply or clear the tag in the second position

CTRL+3 through CTRL+9 will apply or clear the tag in the matching numeric position

CTRL + 0 removes all tags from selection

Tag shortcuts


Create a Custom Tag

To create your own custom tag,  click on the drop-down arrow in the Tag section to expand the Tag list. Click on Customize Tags near the bottom of the list.  Click on New Tag.

Customize tags

New Tag














Enter a name for your tag (type over Undefined).   You can then select a Symbol, a Font Color, and a Highlight Color from the drop down menus.

The font and highlight color will be applied to the selected text, along with adding the tag.  For example, in the following text, I applied my custom “Newsletter or Blog Item” tag, and it highlighted my selection with yellow as I had indicated in my custom tag.

Applied tag


You can also modify an existing tag using the Modify Tag button on the same drop-down.

Now that you have created and applied some tags, you’ll want to Search for them in your OneNote notebooks.

Search for Tags

You can search for tags in pages, sections and notebooks.  You can also group your tag search.

To start, click on  Find Tags in the Tags section on the Home Tab ribbon.  A window will appear on the right side of your notebook.

From here you can select how your want to group the tag results, and where you want OneNote to search for your tags.

Tag search
















So, to search for all my Newsletter or Blog Item tags, I would group by Tag Name, and search this notebook.   The results will include ALL tags, but you can click on the tiny up arrow to collapse the ones you don’t need to see.

Tag search results











OneNote tags can help you sort and organize your OneNote notebooks.  Keyboard shortcuts to apply and remove the tags will save you time.