OneNote now has the ability to embed videos directly into OneNote pages.
With the new Online Video button, located on the Insert tab, you can now insert YouTube, Vimeo and Office Mix content directly on the OneNote page and take notes right next to it.
This feature is only available in the 2016 OneNote desktop version for Windows. Microsoft will bring embedded video capabilities to OneNote Online, Windows 10, Mac, iOS and Android over the coming months
So how can this easy-to-use feature be used to enhance your business
- Share procedures with employees and management
Using screen capture software such as Snagit or Camtasia Studio, you can record step-by-step procedures for work flow processes and administrative or routine tasks. This is particularly useful for including in new employee on-boarding procedures.
Create a notebook called Employee Handbook for HR related items such as:
- Company Policies
- Timekeeping or Payroll Instructions
- Conduct and Disciplinary Action
- Company Overview
Once the notebook has been completed, go through each item to see if a video would be helpful for any of these topics.
Create another notebook for Work Flow Procedures and include a video that follows the entire work flow of obtaining and fulfilling an order. Employees that understand the entire process are more apt to make sure their part in the process is done correctly. Create sections and videos for bookkeeping, marketing, product development and any other areas that would benefit from visual instruction.
Keep these videos short and precise.
2. Instructional “How-To” videos for customers
Most people learn best by combining visual training with written or oral instruction. If you have user manuals or instructions for your products or services, consider creating how-to videos to accompany the user guides.
You will most likely cut down on customer service inquiries by addressing the most frequently asked questions. To share these videos with customers, embed them in your OneNote product page, then email that page directly from OneNote. Your customer will be able to click on the link above the screenshot. They will be directed to the video url.
3. Enhance marketing efforts
Videos can be a powerful marketing tool and your salespeople will appreciate having promotional and how-to videos available at their fingertips to send to potential customers. Create sales sheets, including embedded videos, for each product or feature.
In addition to sharing videos internally with shared notebooks, and emailing video links directly from OneNote, you can also create and share an Online Notebook. While the embedded video is not yet available online, the link to the video is so your customers and employees will still have access to the videos.